City Secretary

Job Summary - City Secretary

The City Secretary attends and records proceedings of official meetings of the City and is the manager and custodian of official records.  The City Secretary prepares and posts meeting agendas in compliance with the Open Meetings Act.  She serves as an informational resource as well as a vital connection between city government and its citizenry.  As a public information officer, the City Secretary provides requested information according to the Public Information Act (also referred to as the Freedom of Information Act).  The City Secretary administers the Oath of Office and attests contracts, assessment certificates, and other legal documents when executed by authorized officers of the city.  The City Secretary serves as the election official for all city elections and performs other duties as may be required by the Charter, City Council, or state law.

Job Summary - Finance Director

The Finance Department is responsible for managing the city's day-to-day finances, including all accounts payable, accounts receivable, utility billing, municipal court, and payroll functions. It is also responsible for budget document creation, cash management activities, including investments, debt management, fixed asset schedules, and monthly, quarterly, and annual financial statements. The Finance Director also serves as the City Secretary.

Responsibilities

Areas of responsibility include:

• Budget preparation
• Employee benefits administration
• General accounting
• Liability and property insurance management
• Payment of all City obligations
• Payroll processing
• Personnel administration
• Preparation of monthly financial reports for management
• Preparation of the annual budget document
• Risk management
• The preparation of the annual audit and audited financial statements
• Treasury functions 

The City strives to maintain healthy fund balances and is committed to a level of sustainability for its citizens. Every effort has been made to ensure current and easy accessibility to City financial information for citizens and other stakeholders. The documents and other information available below, provide a comprehensive picture of the City's financial condition.  Please direct questions about these documents to the Director of Finance. For information not included below, please fill out a Public Information Request and follow the instructions on the form.

Contact Us

Jacqueline Muckleroy, BBA

City Secretary/Administration/Finance Officer

Email: citysecretary@tatum.texas.gov

Phone: (903) 803-3580

Physical Address:

680 Crystal Farms Rd.

Tatum, TX 75691

Hours of Operation:

Monday through Friday

8:00 am to 4:30 pm

Closed for lunch  11:30 am - 12:30 pm